Event Planning Coordinator - American Heart Association - (Alabama only)

Event Planning Coordinator

🌟 Embrace the Future of Work: Exciting Opportunities to Work from Home! 🌟

Are you ready to transform your career and enjoy the flexibility of remote work? With the rise of online jobs and telecommuting, thousands are discovering how to achieve the perfect work-life balance without the hassle of a daily commute.

Whether you're looking for part-time remote work or a full-time remote career, there are endless possibilities waiting for you! From freelance writing, data entry, and virtual assistant positions to remote IT jobs and online tutoring, the options are diverse and tailored to fit your unique skills and lifestyle.

Date Posted: 12/10/2024

Remote Work Level: 100% Remote

Location: Huntsville, AL, Tuscaloosa, AL

Job Schedule: Full-Time, Alternative Schedule

Travel Required: Yes

Education Level: Bachelor's/Undergraduate Degree

Benefits: 

Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Retirement Savings, Education Assistance, Mental Health Support, Disability, Paid Holidays, Paid Time Off, Career Development

Overview:

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association (the "Association") has an excellent opportunity for an Event Planning Coordinator.

This is a home based position that will require periodic travel for events in Huntsville and Tuscaloosa. 

This position will report to the Senior Development Director and is responsible for duties associated with supporting development team members in their fundraising efforts.  

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities:

Administrative Support Services 

The Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.

Duties include:  

• Creating and updating excel spreadsheets while meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved. 
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner. 
• Preparing presentations, correspondence and documentation in a timely manner.  
• Preparing and communicating schedules and meetings, and ensuring deadlines are met.   
• Working independently and within a team on special non-recurring and ongoing projects. 
• Performing other duties as required to support Directors, Sr. Director, and Executive Director. 

Event Logistics:

Whether planning a donor reception, a Heart Walk or a Gala experience, the Event Planning Coordinator is responsible for helping to implement a variety of events which will appeal to both current and potential donors. Duties include facilitating logistical aspects of events such as:  

• Securing and coordinating details with vendors for venues, catering, entertainment, AV and staging etc. and ensuring proper Association legal review and approval 
• Implementing and adhering to all Association risk reduction procedures 
• Recruiting, scheduling, and training volunteers to assist with projects and events, ensuring a positive experience. 
• Attending in-person events to coordinate set up, execution and tear down 
• Acting as a point of contact for vendors, supporters, sponsors, volunteers, and attendees. 
• Ensuring accuracy and adherence to the latest policies and practices of the Association. 
• Monitoring event budget by coordinating and tracking invoices, expenses, and peripheral accounts. 
• Preparing and distributing reports as requested. 

Qualifications:

Required Qualifications:

High School Diploma/GED, Bachelor's Degree (or equivalent combination of education and experience) preferred. 

1+ years of prior administrative support experience in related environment;  

Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills. 

Ability to prioritize and develop solutions for effective decision making. 

Ability to work independently, prioritize and handle multiple tasks while managing multiple territories simultaneously. 

Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook). 

Ability to work outside of standard hours which may involve some evenings and/or weekends. 

Ability and willingness to travel periodically throughout assigned geographical territory. 

Ability to lift 30 lbs and willingness to drive rental box truck. 

Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving, and willingness to drive rental truck.

Preferred Qualifications:

• Proficient in Canva
• Understanding of or prior experience in event or meeting management 

Compensation & Benefits:

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

APPLY HERE